SUPERINTENDENT OF SCHOOLS CLASSIFIED ASSOCIATION
As amended at Bakersfield, California, February 11, 2004.
This organization shall be known as the Superintendent of Schools Classified Association hereinafter referred to
The objectives of this organization are to:
a) Provide all classified employees with duly authorized representation for the purpose of protecting and improving their rights under the Merit System,
b) To settle disputes between employee and employer arising from grievances as they apply to the Merit System, and
c) To provide the communication vehicle between employee and employer.
Section 1. Classified employees of the Kern County Superintendent of Schools Office, hereinafter referred to as Employer, may become voting members by paying established dues. A member in good standing shall be defined as a dues paying member in paid status for at least two months. There shall be no discrimination against any members or applicant for membership because of race, color, sex, religion, national origin, age, or handicap.
Section 2. Members shall be obligated to fully support SOSCA to the extent of their fundamental rights and good conscience. No member shall discriminate against another member (as stated in Section 1).
Section 3. By virtue of his/her membership, every member, authorizes the SOSCA Board of Directors, hereinafter referred to as the Board, to act as exclusive bargaining representative with the full power to execute agreements with the Employer to the extent allowed by law. Members shall further authorize the Board to have final authority in presenting and processing any grievance, difficulty, or dispute arising under the Merit System or out of his/her employment with Employer.
Section 4. Members shall adhere to the terms and conditions of the current Merit System and shall in no way prevent SOSCA from performing its legal obligations.
Section 5. By virtue of his/her membership, every member in good standing will be offered the opportunity to vote on any contract issues in each contract period. All issues voted upon will be decided by a simple majority of the votes received.
Section 6. Members shall not be party to secure the disestablishment of SOSCA as the exclusive bargaining representative for any employee. They may be dropped from the membership roles and will be banned from voting.
Section 1. A membership card will be issued upon submission of membership application and first payment of membership dues.
Section 2. Dues of $10.00 annually are payable through monthly payroll deduction ($1.00 per month, September through June, 10 months). Dues may be paid annually in September. Dues paid for a portion of a year will be prorated.
Section 3. As necessary, dues will be increased or decreased at the discretion of the Executive Board without general membership approval.
Board of Directors (Board)
Section 1. The Board of the organization shall consist of:
b) Vice President
c) Director of Bylaws
d) Director of Negotiations
e) Director of Membership
f) Director of Grievances
g) Director of Finance
h) Director of Public Relations
i) Administrative Assistant
Section 2. The Board shall:
Section 3. The presiding Officer of SOSCA meetings shall be the President. The Vice President shall preside in the absence of the President.
a) Be responsible for direction of the continuing operations of SOSCA within the policies and goals approved by the membership.
b) Approve all disbursements.
c) Have power to fill vacancies in offices until the next election.
d) Be responsible for scheduling and attending Board and general meetings.
e) Select committee chairs, define their responsibilities, and coordinate their activities, unless otherwise provided in these Bylaws.
f) Considerandactuponproposalsoriginatingfrom committees or individual members.
Section 4. The President shall perform the following duties:
a) Decide on agenda and preside at all official meetings of SOSCA and of its Board.
b) Maintain active liaison with the Kern County Superintendent of Schools or designee, and Personnel Department.
c) Represent SOSCA to the Superintendent and at Board and Personnel Commission meetings when appropriate.
d) Call/schedule special meetings of members or Board as needed.
e) Coordinate activities between SOSCA and other appropriate organizations.
f) Receive and route Board and Personnel Commission minutes/directives to the Board and appropriate members.
Section 5. The Vice President shall perform the following duties:
a) Assume the duties of the President in the latter's absence.
b) Serve as liaison between special committees established by the Board.
c) Serve as program chairperson.
d) If a vacancy occurs in the Office of the President, the Vice President shall become President and serve the remaining portion of the term.
e) Shall be the liaison between the site representatives and the SOSCA board and maintain all lists pertinent to site representation.
f) Shall be the SOSCA representative on the annual office retirement dinner committee.
Section 6. The Director of Bylaws shall perform the following duties:
a) Shall request that the Board review the Bylaws annually and update as needed.
b) Make appropriate changes to the Bylaws as directed by the Board for vote by the membership.
Section 7. The Director of Negotiations shall perform the following duties:
a) Form a negotiations team before April 15 of each year by appointing up to four (4) other members, and inform the Board and the Administration of the appointments.
b) Acquire input from the Board and membership for the purpose of formulating and presenting proposals for classified negotiations to Administration, as well as following up on any studies left from the previous year's negotiations.
Section 8. The Director of Membership shall perform the following duties:
a) Welcome all new employees of the Kern County Superintendent of Schools Office.
b)May collect membership application form from new members, and issue membership card.
c)Maintain a current list of membership renewals, both monthly and annually.
Section 9. The Director of Grievances shall perform the following duties:
a) Make him/herself available to all classified employees to discuss any alleged misinterpretation, misapplication, or violation of the California Ed Code, SOSCA Bylaws and Personnel Commission Rules.
b) Obtain all facts in cases brought for consideration.
c)May appoint at his/her discretion a panel of up to two (2) members, to review the application of personnel commission rules involving KCSOS classified staff members. Other Meetings shall be scheduled at the discretion of the director.
d)Follow all procedures as stated in the Grievance Procedures as outlined in Article XI of the Collective Bargaining Agreement Between Kern County Superintendent of Schools and Superintendent of Schools Classified Association.
e)Shall attend Personnel Commission meetings.
Section 10. The Director of Finance shall perform the following duties:
a) Bank all monies received in a timely manner and maintain records in accordance with good accounting practices.
b) Report the financial status of SOSCA at general meetings.
c) Sign all checks issued along with the counter-signature of any Board member.
d) Prepare financial reports, statements, and other forms as required.
e) Prepare federal and state tax forms as necessary.
Section 11. The Director of Public Relations shall perform the following duties:
a)Maintain SOSCA Website, prepare newsletters,releases, and other informational material about SOSCA activities as directed by the President or Board.
b) Assist the Board with the public relations aspect of special SOSCA meetings.
c) Request, review, and route pertinent media/journal articles to the Board and appropriate members.
d) Maintain a historical record of SOSCA activities, including articles, flyers, etc.
Section 12. The Administrative Assistant shall perform the following duties:a) Take minutes of Board meetings and distribute them to the Directors.
a) Take minutes of general meetings to be placed in records.
b) Prepare and mail correspondence as directed by the President or Board.
c) Make any copies of materials as requested by the Board.
d) Schedule meetings as suggested by the Board (make room arrangements, etc).
Section 13. Past President Duties
a) Attend Board Meetings as needed.
b) Act as advisor to the President and Board
c) Work on committees as assigned by the Board
d) Shall be a non-elected and non-voting member of the board.
Section 14. A majority (2/3) of the members of the Board shall constitute a quorum for the transaction of all business at scheduled or special meetings of the Board.
Section 15. The Board may remove any Director from office:
a) If, in the Board's judgement, the Director's actions have caused serious damage to the organization or to its reputation.
b) If the Director cannot meet or has not met the responsibilities of the office. Such removal shall require a two-thirds vote of the Board.
c) If the Director has failed to attend three (3) consecutive regular Board meetings.
Section 16. Directors shall serve without compensation except when expenses are incurred when requested by the organization to attend a meeting or conference.
Standing committees engage in activities that are continuing in the program of the Organization. Committees may be created or dissolved, as the need arises, by the President with the approval of the Board.
Section 1. Chairpersons and members of committees shall be appointed by the President with the approval of the Board.
Section 2. A Nominating Committee consisting of a Chairperson and up to four (4) other members shall be appointed in September of each year.
a) The Committee shall recruit SOSCA members in good standing who are willin g to succeed Board members whose terms are expiring.
b) The Chairperson shall be present at the October board meeting and the general meeting to present a written list of those members willing to become candidates.
c) The Chairperson and members of the Nominating Committee shall sign the written notification.
d) The Committee shall prepare and distribute voting material for the annual election.
A ballot box will be maintained by the Chairperson.
f) The Committee shall count the votes and inform the Pr esident of the election results within 24 hours after election day.
Section 3. Reclassification Committee.
a) Two Board members and a member at large as selected by SOSCA Board.
Section 4. Catastrophic Leave Committee.
a) Two members as selected by SOSCA Board.
Section 5. Scholarship Committee.
a) Board selects chairperson in June and chairperson selects up to 3 members.
b) Applications to be distributed during August of each year.
c) Scholarship applications due to committee during the month of September.
d) Scholarships will be awarded at the general meeting in October.
Section 6. Special committees which may be appointed from time to time shall have the powers and duration of term designated at the time of the appointment.
Section 1. The Site Representatives shall perform the following duties:
a) At least one representative should be appointed from each recognized Kern County Superintendent of Schools work site.
b) Attend Board meetings designated as site rep meetings.
c) Bring any concerns of the employees to the President or Vice President who will take concerns to the Board.
d) Report any SOSCA activities to all employees at their locations.
Section 1. In November of each year, Directors shall be elected to two-year terms according to their office.
a) The Directors of Grievance; Negotiations; Membership; Public Relations; and the Vice-President shall be elected to serve terms that begin with even numbered years. The Director of Grievance and Negotiations must have served on the SOSCA Board or SOSCA committee prior to nomination.
b) The President; Administrative Assistant; Director of Bylaws; and Director of Finance shall be elected to serve terms beginning with odd numbered years. The President must have previously served on the SOSCA Board or a SOSCA committee prior to nomination.
Section 2. After receipt of nominations from the Nominating Committee, the President will place them before the general membership at the October meeting, and then call for further nominations from the floor.
a) Consent of the nominee must first be obtained before a name is accepted for nominations.
b) Nominees must be members in good standing with the Organization.
c) For all offices, an election shall be conducted by ballots distributed by the Nominating Committee not later than two weeks before the election.
d) No write-in votes will be valid.
e) No proxy votes will be allowed.
f) All ballots shall be returned to the SOSCA Administrative Assistant. The ballots will be kept on file for a period of five (5) years.
Section 3. Newly elected Directors shall officially take office at the general meeting in January following the election.
Section 1. A minimum of three (3) general meetings a year shall be held: October, January, May.
a) Should both the President and Vice President be absent, the elected Directors shall serve in the order in which they are listed in Article V, Section 1.
b) All decisions requiring a vote shall be decided by a majority of those present and voting.
Section 2. The Board shall hold a meeting prior to regularly scheduled general membership meetings.
Section 3. Special meetings of the Board may be called by the President.
These Bylaws may be amended by the Board and must be approved by the general membership by a majority of members voting. The proposed amendments shall be submitted to the membership at least twenty (20) calendar days prior to the deadline established by the board.
Rules of Order
"Robert's Rules of Order (Revised)" shall be the authority governing all matters of procedures not otherwise specified in these Bylaws.
Certification of Director of Bylaws: Adoption: The undersigned Director of Bylaws of the organization known as Superintendent of Schools Classified Association (SOSCA), does hereby certify that the above and foregoing amended and adopted Bylaws were duly adopted by a unanimous vote of members casting a vote (as previously provided in Article VII, Section 1) on the day of April 8, 1987, and that they now constitute said Bylaws.
Carmen Gonzales .
Director of Bylaws
February 11, 2004 .
Last update: Friday, May 18, 2012 at 1:55:55 PM
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