Enlist the support from your administration and business office. Talk with your region's LEC Coordinator. Set up a meeting with your LEC coordinator, your superintendent, school administrators, CBO, and/or a representative from the school business office to discuss the financial benefits of MAA and explain the process. MAA dollars are unrestricted! Therefore, determine how these funds might assist your district prior to implementing the MAA program. This is a key factor in your program's successful implementation. The MAA process can involve time for the business office and their support is essential.
Designate a MAA coordinator for your district to serve as liaison among the LEC, business office, district administrators and the time survey participants. Make sure that the MAA Coordinator gets the support needed to implement the program successfully!
Decide whether you need additional outside help. Vendors can help implement the MAA program and may assist you with the time survey process and/or claims development. Choose carefully. Contact several vendors to assess their services and prices. Also, contact other school districts and ask them for recommendations. The LEC can assist you in this process.
Identify the staff conducting MAA claimable activities and the funding streams through which they are paid. Employees cannot be 100% federally funded and participate in the MAA program. When choosing the participants, keep in mind what their workday entails and the meetings they attend. For example, time spent referring students to health care services during School Attendance Review Board (SARB) meetings, Student Study Team (SST), Crisis Intervention Meetings, and IEPs may be billable through MAA.