Account Balances

The first of every month each department will receive a new budget report.  Between receiving these reports, if you need to verify a total in a budget category you can look up the balance on the HP3000 system.  Instructions are as follows.

Inspect Account Balance Summary

Sign into QSS.  Do the following from the main menu on the Main Frame System: 

Type "4" – Inspect Account Balance Summary  "ENTER" 

Type in the account number  "ENTER"  (It is not necessary to use dashes or the decimal) 

21a: 21a

Balance is as of that moment. Look at the first column (working) for your available balance. 

Inspect Account Balance Detail

Sign into QSS.  Do the following from the main menu on the Main Frame System: 

Type "5" – Inspect Account Balance Detail   "ENTER" 

"Type" in the account number. (It is not necessary to use dashes or the decimal.) 

TAB to the year     TAB to the date      TAB to the letter 

T = Will appear on Terminal screen  L = Will print on Local printer connected to the terminal 

21b: 21b

"ENTER" Shows account detail and balance through the night BEFORE. 

21c: 21c

"ENTER" to go to next page 

This will show how you spent your money (date, Purchase Orders, amount encumbered, amount paid, etc.) 

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