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Asilomar Exhibitor Information
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The online Asilomar Exhibits Application Form and a cover letter of information follow.
NOTE: CHANGE IN TIMES from previous years.
If you are looking for the list of those currently scheduled to exhibit at the conference, see the Asilomar Vendors page.
Michael Pease
Asilomar Conference
Exhibits Chair
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2009 Asilomar Conference
GREETINGS!
It's time to plan Asilomar again. You are invited to apply to display
your mathematics and mathematics education related materials at the 52nd Annual Conference, starting Friday afternoon through all day Saturday, December 4 & 5, 2009.
NEW APPLICATION PROCESS: Please read this information carefully and then fill out and submit the completed application to the Exhibit Chairperson. You will receive confirmation of the application's receipt along with payment instructions for pay-by-check and another confirmation upon receipt of payment. You can pay by credit card on your on-line application. If you provide a company URL we will link to it from the Asilomar Vendors page. Final information will be emailed mid-October.
GENERAL INFORMATION: Each year we have more vendor applicants than we can
accommodate. Spaces are reserved for those who exhibited last year IF
the payment is received by JULY 31. After that date
spaces are assigned in the order received. New
vendors are encouraged to apply. The deadline for all applications is September 15. Asilomar generally has 2400 to 3000 participants; the last two conferences had 2100 and 2900 registered. Exhibits are in two locations. The most equitable split is:
- on the Asilomar grounds, at Merrill Hall, materials for display
only (such as textbooks for consideration of later adoption). NO SALES
ALLOWED.
- at the Pacific Grove Middle School (PGMS), materials for sale (and textbooks as above).
This web site also has
information on the CMC-South conference (Palm Springs, November 6 & 7, 2009) and the CMC-Central conference (Seaside/Monterey, mid-March, 2010).
MAXIMUM SPACES:
As usual, we anticipate more requests for tables than space allows.
Therefore you may request a maximum of four tables at PGMS and three at
Merrill. Spaces are about 6ft x 6ft, with a 6ft x 2.5ft table and two chairs. Keep this in mind when requesting your space.
COST:
The exhibit fee is $325
per table for PGMS and Merrill Hall. There is an added $50 fee for each exhibitor who needs electricity. This fee
includes registration for only two of your exhibitors to attend sessions. For those few whose business requires tables at both locations,
there is a reduction of $100 per table at the second site, the one with
the fewer number of tables. For example, two tables at one site and one
at the other would cost $875. Three tables at each site would cost $1650. Be sure to check the 'both sites' box on the application to receive the reduction and fill out a separate form for each location.
CANCELLATION: By email from the applicant. Full refund if sent by August 31; partial refund for those sent by September 30. NO REFUNDS after those dates.
ADDITIONAL INFORMATION: WiFi will be available at both sites. Starting in June we will list all vendors who have completed the application process with a link to your URL if provided. The list is on the Asilomar Vendors page. In October, a final information email will be sent to the applicant and lead representative working the exhibit with details on your table location, setup times, parking, lunch, loading/unloading, etc. Please check these web pages for the latest information.
Sincerely,
Go to the Asilomar Exhibits Application Form.
CMC is a 501(c)(3) charitable, educational corporation.
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This Page was last updated: Friday, September 18, 2009 at 5:00:45 PM
This page was originally posted: 5/23/2001; 11:20:35 AM.
Copyright 2010 cmcmath
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