How To's

QSS
Fixed Assets This Powerpoint shows users how to process fixed assets.
Processing Current Liabilities This Powerpoint shows users how to process current liabilities. Current Liabilities (CLs) are amounts due and payable for goods and services received prior to the end of the fiscal year (6/30) but could not be paid before the end of that fiscal year.
Processing A/P Payments This Powerpoint shows users how to process invoices for payment.

Purchase Orders
Open Purchase Order Report This document shows users how to run an open purchase order report in QSS.
Payment Approval of Purchase Orders This Powerpoint shows users how to process purchase orders for payment approval.
End of Fiscal Year Instructions This document outlines the end of the year fiscal instructions.

Fixed Asset Inventory
Physical Inventory Procedures This Powerpoint discusses the procedure for keeping a fixed asset inventory.
Inventory Locations Sheet This document lists the location codes for KCSOS fixed asset inventory.

Travel
Approval/Payment for Travel This document outlines the process for approval and payment of travel claims.
Reimbursement of Travel Expenses This document outlines the reimbursement for travel guidelines.
Approval to Attend Educational Activity Instructions This document explains the purpose of the "Approval to Attend Educational Activities" form.
YCAL Airfare Program This document explains the YCAL Airfare procedure.
Staff Member Mileage/Expense Form (pdf) This PDF is required for reimbursement of travel expenses.
Mileage from County Office This document lists the mileage to common locations.
Authorization to Incur Expenses This document defines when the "Authorization to Incur Expenses" form should be used.
Authorization to Incur Expenses Form (pdf) This PDF is for non-employee travel expenses.
Approval to Attend Educational Activity (pdf) This PDF is for out of state travel.
Advance Approval for Lodging in Excess of 200% of Per Diem
 This PDF is for extremely high lodging rates.

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