KCSOS : District Business Services : QSS Documentation

QSS Documentation

Training Guides

As this office develops training guides, they will be posted here. Click on the desired guide to read it with Adobe Acrobat. You can then save the file if you want it on your machine.

SEID Tutorial To Download SEID's Through QSS!

HEAR Billing Documents - Balance Spreadsheets

Pay History Adjustment Example

Position Control Training Guide

Financial Reports Training Guide

QSS/OASIS Manuals

Updated: 06/09/2008

Absence Tracking (8/99 reissued 2/07) (2.6MB)

This manual tells how to keep accrue vacation and other leave and to keep track of how much leave each employee has taken. You can print a cover page and spine insert for binders

Accounts Payable / Purchasing (6/03 reissued 2/07) (7.6MB)

This manual tells how to implement the QSS/OASIS Accounts Payable System, process purchase orders and other payables, produce warrants, use the Purchasing System, and print a variety of reports. You can print a cover page and spine insert for binders.

The 6/03 update completely replaces the 7/99 version of the QSS/OASIS Accounts Payable Manual. To update printed copies, discard copies of the 7/99 version and replace them with the 6/02 version. See the Revision History for a detailed of list of what changed during the update.

Benefits Management (8/06 reissued 05/07) (2.7MB) This manual tells how to set up and use the optional Benefits Management (BM) Screen of Employee Maintenance (PP0002). It describes the master files required to use the screen, as well as utility programs and reports.

Budget Development appended with Release Notes (4/04) (3.2MB)
This manual tells you to how to use Budget Development as a work area for preparing the budget for the next fiscal year. The 04/04 edition contains several program updates and a new Release Notes Appendix that pulls together all release notes relating to Budget Development since 1999 including the A9, B9, A2 and B3 releases. You can print a cover page and spine insert for binders.

Core Financial Manual (QSS/OASIS) (1/02) (12.0MB)

This manual tells how to set up the financial accounts for a district, define accounts, maintain a budget, enter General Ledger transactions, produce financial reports, keep track of receivables, and verify that accounts are in compliance with California SACS. You can print a cover page and spine insert for binders.

NOTE: The 1/02 version is a major revision to this manual. It completely replaces the 7/99 version. To update printed copies, discard copies of the 7/99 version and replace them with the 1/02 update. See the Revision History for more information about the changes.

Document Archiving Manual (7/02) (1.0MB) This manual tells how to archive reports produced with the QSS/OASIS software to storage devices, such as a CD-ROM or network file server, then view those archived reports on a PC with the QDA viewer software. You can print a cover page and spine insert for binders.

Enhanced Payroll (12/04 reissued 01/07)
* Volume 1 (Chapters 1-12) (9.7MB)
* Volume 2 (Chapters 13-20) (7.5MB)
* Volume 3 (Chapters 21-32) (6.7MB)
* Combined file (16.7MB) This manual tells how to use the Enhanced Payroll System. As of January 2007, about a half dozen sites use this version of payroll. For a summary of how this version differs from Version H Payroll, see New and Changed Programs in Enhanced Payroll.

This manual, which is 2,630 pages long, is divided into 3 volumes. The file for printing each volume includes a complete Table of Contents and Index for all volumes. There is also a cover page and spine insert for 2-inch binders. For more details, see the printing and set-up instructions.

Financial Companion/PC (11/01) (3.0MB) This manual tells how to use Financial Companion/PC software to analyze financial accounts that have been downloaded to your PC. You can produce reports and export the accounts to other PC-based software. You can print a cover page and spine insert for binders.

Fiscal Year Transition (revised 5/08) (9.9MB) ** Updated for 2008 ** (Revised 6/5/08)
This manual describes the year-end processing for closing out one fiscal year and beginning the next one. You can print a cover page and spine insert for binders.

	Fixed Asset (QSS/OASIS) (9/99) (4.3MB)	This manual tells how to maintain a record of fixed assets at a district and how to take an inventory of those assets. You can print a cover page and spine insert for binders.
	Fixed Asset - GUI Version (6/04) (4.5MB)	This manual tells how to use the GUI version of the Fixed Asset software. You can print a cover page and spine insert for binders.

	Payroll (12/03 reissued 01/07) (11.9MB) VERSION H	This manual tells how to use Version H the Payroll System (the version that most customers are using). It describes how to implement payroll, define master files, set up employees to be paid, maintain payroll history, generate reports, produce payrolls, and configure the software for your site. The 12/03 version is a major update to the 2/01 version. To update any printed copies, discard the 2/01 manual and replace it with the 12/03 version. See the Revision History in the manual for a description of what has changed. You can print a cover page and spine insert for binders.
	Per/Pay Query (2/01 reissued 3/07) (0.6MB)	This manual tells how to use the QSS PerPay/Query Program (QQTPPP) to extract selected data fields from the Payroll, Personnel, Position Control and Absence Tracking Systems, and organize them in a manner that best suits your local needs. Then you can download the data onto your PC for importing into spreadsheets, databases, and other PC applications. You can print a cover page and spine insert for binders.
	Personnel (2/01 reissued 2/07) (8.2MB)	This manual tells how to use the Base Personnel System to enter and maintain employee records, as well as how to use the Personnel Downloader and Personnel Report Selector. You can print a cover page and spine insert for binders.
	Position Control (11/03 reissued 01/07) (5.7MB)	This manual explains how to use the Position Control System to control and maintain staffing levels by focusing on Authorized Positions instead of employees. Position Control helps to prevent district staff from hiring a new employee without an authorized position to which that employee can be assigned. It guards against the over-assignment of a position beyond its authorized FTE limit, and provides appropriate information distribution throughout an organization via site-level staffing reports and access to on-line data. Position Control is also used to improve the accuracy and speed of budget projections and to provide a valuable negotiating tool. It allows the speedy production of salary and benefits cost projection reports based on the actual people holding the positions. The Position Control System also allows the loading of salary and benefit projections data directly into the QSS/OASIS Budget Development System, reducing potential data entry error and saving staff time. You can print a cover page and spine insert for binders.

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QSS Documentation

	Benefits Management (8/06 reissued 05/07) (2.7MB)	This manual tells how to set up and use the optional Benefits Management (BM) Screen of Employee Maintenance (PP0002). It describes the master files required to use the screen, as well as utility programs and reports.
	Budget Development appended with Release Notes (4/04) (3.2MB)	This manual tells you to how to use Budget Development as a work area for preparing the budget for the next fiscal year. The 04/04 edition contains several program updates and a new Release Notes Appendix that pulls together all release notes relating to Budget Development since 1999 including the A9, B9, A2 and B3 releases. You can print a cover page and spine insert for binders.

	Core Financial Manual (QSS/OASIS) (1/02) (12.0MB)	This manual tells how to set up the financial accounts for a district, define accounts, maintain a budget, enter General Ledger transactions, produce financial reports, keep track of receivables, and verify that accounts are in compliance with California SACS. You can print a cover page and spine insert for binders. NOTE: The 1/02 version is a major revision to this manual. It completely replaces the 7/99 version. To update printed copies, discard copies of the 7/99 version and replace them with the 1/02 update. See the Revision History for more information about the changes.
	Document Archiving Manual (7/02) (1.0MB)	This manual tells how to archive reports produced with the QSS/OASIS software to storage devices, such as a CD-ROM or network file server, then view those archived reports on a PC with the QDA viewer software. You can print a cover page and spine insert for binders.
	Enhanced Payroll (12/04 reissued 01/07) * Volume 1 (Chapters 1-12) (9.7MB) * Volume 2 (Chapters 13-20) (7.5MB) * Volume 3 (Chapters 21-32) (6.7MB) * Combined file (16.7MB)	This manual tells how to use the Enhanced Payroll System. As of January 2007, about a half dozen sites use this version of payroll. For a summary of how this version differs from Version H Payroll, see New and Changed Programs in Enhanced Payroll. This manual, which is 2,630 pages long, is divided into 3 volumes. The file for printing each volume includes a complete Table of Contents and Index for all volumes. There is also a cover page and spine insert for 2-inch binders. For more details, see the printing and set-up instructions.
	Financial Companion/PC (11/01) (3.0MB)	This manual tells how to use Financial Companion/PC software to analyze financial accounts that have been downloaded to your PC. You can produce reports and export the accounts to other PC-based software. You can print a cover page and spine insert for binders.
	Fiscal Year Transition (revised 5/08) (9.9MB) Updated for 2008 (Revised 6/5/08)	This manual describes the year-end processing for closing out one fiscal year and beginning the next one. You can print a cover page and spine insert for binders.